1.
LETTER OF INQUIRY
Inquiry Letter is a letter written to
request information and/or ascertain its authenticity. A letter of inquiry
deals with various matters like job vacancies, funding, grants, scholarships,
projects, sales, pre-proposals and others. The term is common in various
business setups as it implies fund request or pre-proposal information. Owing
to this usage, the term may be considered exclusive to these setups alone. But
that is not the case, to this effect the below definition offers a justified
meaning.Format of a Letter of Inquiry
Follow this format in
writing a letter of inquiry:
- In the first paragraph,
identify yourself and, if appropriate, your position, and your institution
or firm.
- In the second paragraph,
briefly explain why you are writing and how you will use the requested
information. Offer to keep the response confidential if such an offer
seems reasonable.
- List the specific
information you need. You can phrase your requests as questions or as a
list of specific items of information. In either case, make each item
clear and discrete.
- Conclude your letter by
offering your reader some incentive for responding.
As for the things contained in the
letter of inquiry is everything related to important information about an item
from a company (seller), among others:
–
Sample/pattern of product (contoh barang untuk
mengetahui qualitas/mutu barang)
–
Price
–
Catalogue
–
Pricelist
–
Quantation
–
Terms of payment
–
Terms of delivery
–
Delivery time
–
Deadline
–
Method of dispatch/ transport/delivery)
Example
of An Inquiry Letter :
 |
 |
Question about Inquary Letter :
1. Who is the purchase Manager of PT. Multi
Safari International?
Answer : Anwar S.Abdulla
Answer : Anwar S.Abdulla
2. Where did Mr. Abdullah see the products of
johnson Allwood & Sons?
Answer : At world Expo in New York
3. Where was the World Expo Held?
Answer : New York
4. What did Mr.Abdullah ask for in his letter?
Answer : Request to send catalogs, price lists
and the latest payment terms
5. What are the products of Johnson Allwood
& Sons?
Answer : Some male belt products
2.
ORDER LETTER
Order letter/Placing order is a
document or letter that confirms the details of a purchase of goods or services
from one party to another. Example when we will buy some product in a
company, we must send order letter for request that product and when the
recipient in that company receives this letter, they will process the order and
send the product.
An Order Letter is
the one that is written by the person/company placing the request of purchase
from another company. This letter comes into action only when a detailed study
of the desired product has been done in the market and based on promised
service, quality and price of the product, a decision for a purchase has been
made.
An Order Letter should be drafted very carefully
as it needs to pen down all the terms and conditions of the purchase for the
benefit of both involved parties.
Things to be aware when writing a order letter :
·
An Order Letter should be addressed to the person
responsible for executing the order
·
include all the terms and conditions agreed upon by
both involved parties
·
Since it is purely an official letter it should be
typed out
·
There is no need to use too many adjectives in the
letter since it is purely for an order being placed
·
The letter should have all rtelevant details related
to the order, for example, quantity, price and other terms and conditions
Example of An Order Letter :
PT. SUSI SUSANTI
SETIAWAN
Road. Citralestari
No. 14 Cianjur 4325
Phone : 081912025006
E-mail : nu9eulis@yahoo.com
20
July, 2013
No :
123/CB/VII/2013
in terms
of : Mail Order Items
attachment : -
Dear,
leadership PT.
MUSRNI SUPPLIER
Road. Cendana Barat No. 11 Jakarta
With Respect,
Given our inventory dwindling, so we intend to order the following items :
Given our inventory dwindling, so we intend to order the following items :
|
No.
|
Name of Goods
|
Total
|
|
1
2
3
4
5
6
7
|
Cooking oil
Kerosene Chicken eggs Bath soap Lifeboy Clear Shampoo Paper quarto Flag milk |
100 bottles
50 bottle
2 cartons.
500 pcs
400 bottles
4 ring
60 bottle
|
The goods on our message we
hope will soon be sent no later than 4 days after we
receivedthis letter is received.
So we made this letter,
for your attention and cooperation we would like to thank.
Sincerely,
PT. SUSI SUSANTI SETIAWAN
Susi Susanti
leadership
Question about Order Letter :
1. what items are ordered?
Answer : -Cooking oil
-Kerosene
-Chicken eggs
-Bath soap Lifeboy
-Clear Shampoo
-Paper quarto
-Flag milk
-Chicken eggs
-Bath soap Lifeboy
-Clear Shampoo
-Paper quarto
-Flag milk
2.
How long is the shipment desired by PT.Susi Susanti Setiawan?
Answer : 4 Days
3. Where does PT Susi order the item?
Answer : At PT. MUSRNI SUPPLIER Road.
West Sandalwood No. 11 Jakarta
4, what date the letter was sent?
Answer : On July 20, 2013
5, how many units of cooking oil are ordered?
Answer : There are 100 bottles of cooking oil
Reference :
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